IMI CIB - Office Manager _ HR Admin. - Sydney

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Date: Feb 29, 2024

Location: Sydney, AU

Company: Intesa Sanpaolo Group

Intesa Sanpaolo is the banking group leader in Italy. Assisting more than 14,6 milion of retail customers through a network of 5360 branches, it significantly supports the development of Companies and gives an important sustain to the country's growth. The Group has a selected retail banking presence in Central and Eastern Europe, the Middle East and North Africa, with approximately 1,000 branches and 7.2 million customers in 12 countries. Intesa Sanpaolo is also present in 25 countries in support of its corporate customers’ cross-border business. It is looking for new qualify profiles who want to face demanding and challenging career path with the following requirements:

Scope and Purpose

Assure the effective, compliant, and smooth running of the office and HR functions  Oversee daily operations of the office including but not limited to liaising, maintaining key organizational documents, overseeing office WHS; managing general office and reception duties (e.g. ensure office supplies are replenished and staff are adequately supported in their day-to-day office needs, manage office cleanliness and presentation, couriers and mail, office facilities, greet guests, troubleshoot hardware, office equipment, and liaise with internal and external IT support.  Maintain and review effective administrative systems and procedures suggesting and implementing improvements, whilst adhering to budgetary controls.  Providing administrative support for the General Manager and executives as required.  Preparation of agendas and assistance with presentation material and minutes.  Create and maintain files and documents in accordance with records management procedures.  Responsible for dealing with local authorities and public offices for admin & personnel matters.  Manage the full life cycle of the HR process, including but not limited to the coordination of employment contracts management, onboarding, benefits and leave; maintain personnel policies and regulatory compliance, OHS; support training and development; enforcing Bank's policies and procedures;  Coordinate and organize probation reviews and annual performance management and appraisals.  Manage full payroll function, liaising with external providers including monthly reporting  Support the Head of Human Resources (Hong Kong and Italy) on HR related projects  Coordinate and manage working visa application for Talent and Expatriate secondments, including relocation, travel, accommodation and health insurance  Support finance team in payments, reimbursement claims and reconciliations  Coordinating and managing preparation of key events including staff functions, communication sessions with employees, special dinners, other events and catering  Supporting a safe office environment (assuming the role of fire Warden, First Aid Officer, WHS) 

Required Experience

 3+ years of office administration and HR assistant experience;  Relevant experience from financial services industry is highly preferred. 

Competencies Required

 Computer: literate and confident user of Microsoft Office  HR Management: understanding and experience local labour requirements, experience of staff payroll and contracts management.  Experience in dealing with confidential information and demonstrate capacity to maintain confidentiality and professional standards of behaviour.  Excellent time management skills including working to deadlines and attention to details.  Personal skills: good communication skills, strong organized person, highly flexible and able to work under pressure, strong teamwork attitude.  Italian language skills would be an asset 

Everyone is an asset for our Group and that person could be you! Check out our job opportunities, apply and join our team!


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