IMI CIB_Payroll & HR Reporting Senior Specialist - Vice President

Scope and Purpose

PAYROLL
-    Ensure timely and accurate delivery of monthly outsourced payroll processing for ISP London – Local, Expatriates Inbound and Outbounds (modified payroll) – in collaboration with external service provider, providing the necessary information and monitoring their deliverables. 
-    Coordination and delivery of any required quarterly (directors) payroll processing for outsourced Group company assigned  
-    Prepare the list of monthly transactions for all relevant payroll processes and maintain tracker for all payroll input as well as HMRC annual/monthly reporting
-    Verify the correctness of data to be processed by payroll provider in adherence with contractual and/or agreed terms in place from time to time.
-    Maintain accurate and updated payroll records (incl. Head Office approvals when relevant, expatriates reimbursement requests, ad hoc items, monthly reporting, etc.)
-    Act as main point of contact for payroll processing with external payroll provider 
-    Support on various employees’ payroll queries, when forwarded ensuring prompt response from the payroll service provider (in line with the service agreement) 
-    Responsible for directly answering payroll related queries when not in the scope of payroll service provider
-    Collect data for payroll related reporting including but not limited to P11Ds for local and modified payroll and PSA reporting, ERS, Appendix 7b/7a etc.
-    Oversee and ensure accuracy and timely delivery of all  post payroll reporting – Bookkeeping, Costing Report, Employee Listing etc.
-    Liaise with HR Accounting and Admin Specialist as well as Accounting Dept for all payroll related entries on Nostro and other Internal (eg Armovp) reports
-    Collect information for payroll audits for ISP and any other assigned group company 
-    Maintain up to date knowledge of statutory and regulatory rules relevant to the HR payroll processing and reporting obligations.

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PERSONNEL COST MONITORING & FORECAST
-    Manage and execute the process of reimbursement of Personnel Cost from/to Head Office or other Group legal entities as relevant, preparing internal memos and invoices to be processed
-    Keep track of monthly personnel direct and indirect cost, in collaboration with Accounting dept
-    Produce a quarterly/ad hoc overview of personnel cost changes, highlighting reason for changes and trends
-    Produce forecast of personnel costs on a quarterly/ad hoc basis (or on request, as needed) in collaboration with the HR manager
REPORTS
Produce and issue the following reports:
-    Prepare and deliver the compensation and benefits reporting as per Head Office (HO) requests
-    Prepare and provide accurate personnel data reports for insurances/benefits renewal
-    Act as back-up for the monthly issuing of relevant accounting (LS2) report to Head Office (re. personnel cost of Governance functions)
-    Provide personnel and benefit information/data for analysis as required
GENERAL ADMIN:
-    Review and update the HR Manual for the activities carried out every six months/as required and relevant, providing relevant information to the HR Manager for the final approval of the Manual 
-    General HR admin activities as assigned, when needed

Required Experience

- a minimum of 5-7 year working experience in end-to-end payroll and coordination with outsourced payroll function, dealing with both UK local and Modified (inbound and outbound) payroll

- experience in providing data for payroll related reports for HMRC, including PSA, P11Ds, ERS, Appendix 7A/7B

- HR data reporting experience (e.g. personnel cost, benefits, compensation)

Required Qualifications, Skills and Knowledge

• Financial background preferred
• Analytical skills and structured approach
• Advanced knowledge of Microsoft Excel, Word & Power Point
• Able to deliver high work standards, proactive and committed in all aspects of the role
• Good communication and organizational skills
• Hands-on approach, precision and ability to organize the work with a delivery oriented and deadline approach
• Extensive knowledge of modified payroll
• In depth technical knowledge of UK payroll and related regulations