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IMI CIB - Banco Multiplo - Administrative HR & Organization Assistant

Date: Jul 23, 2022

Location: Sao Paulo, BR

Company: Intesa Sanpaolo Group

Intesa Sanpaolo is the banking group leader in Italy. Assisting more than 14,6 milion of retail customers through a network of 5360 branches, it significantly supports the development of Companies and gives an important sustain to the country's growth. The Group has a selected retail banking presence in Central and Eastern Europe, the Middle East and North Africa, with approximately 1,000 branches and 7.2 million customers in 12 countries. Intesa Sanpaolo is also present in 25 countries in support of its corporate customers’ cross-border business. It is looking for new qualify profiles who want to face demanding and challenging career path with the following requirements: IMICIBWO

Scope and Purpose

Reinforce the structure of the HR and Administrative Department to meet the Bank's requirements in the following activities:
-    Management of schedule, visits, meetings and travels for executives;
-    Management of the office meeting schedule;
-    Management of access control, reception of visitors and parking;
-    Support executives in preparing presentations, as well as advising on the finalization of documents and signatures of the board;
-    Management all suppliers in the administrative, facilities and real estate department;
-    To be responsible for managing the bank's supplier registration system and files;
-    Perform vehicle fleet management;
-    Perform administrative purchases and supplies for the office, as well as being responsible for controlling the warehouse;
-    Organize service demands in notaries, locksmiths, graphics, etc;
-    In conjunction with the board, ensure the management of rent, insurance and office condominium;
-    Supervise the reception of the office, as well as the maintenance and cleaning team;
-    Monitor and manage maintenance services for domestic office equipment, as well as landscaping and national and international correspondence;
-    Monitor and manage suppliers and services for building maintenance and conservation, electrical, hydraulic, civil repairs and air conditioning;
-    Support the HR Department in organizing events and training; 
-    Support the HR Department in operational activities of personnel administration;
-    Support in the organization, management and archiving of the internal documentation of the HR and Organization departments.

Required Experience

-    Graduation degree in business management. Post-graduation courses or diplomas desirable;
-    Minimum experience of 5 years in administrative functions related to assistance to executives, facilities, real estate, purchasing, suppliers and personnel administration, preferably in a financial institution.
-    Previous experience in banking industry is not necessary but considered a plus

Required Qualifications, Skills and Knowledge

Good knowledge of Microsoft Office package;
-    Written and verbal fluency in Portuguese and English language;
-    Teamwork-oriented with the ability to work efficiently and effectively and collaboratively with other departments 
-    Able to work in an International and dynamic environment 
-    Organization and attention competency, with focus on deadlines and on delivery
-    Good interpersonal and relationship skills
-    Oriented to confidential work/information;
-    Hands-on profile-oriented, proactive and with a holistic view;

- Knowledge in administrative activities of purchases and suppliers management;
- Knowledge in administrative activities of real estate;
- Knowledge of executive assistance activities;
- Knowledge in personnel administration;

Everyone is an asset for our Group and that person could be you! Check out our job opportunities, apply and join our team!