ISPBL_HR Operations & Payroll Officer

Scope and Purpose

Responsible for the management of HR Operations as well as for the implementation of timely and effective administration of day-to-day related activities. Is the contact point for employees for all questions related to HR administration (i.e. leaves, illnesses, medical visits, tax administration, benefits in kind and payslips).

Main activities will be: 

1. Preparing employment contracts and compiling new-employee files;
2. Managing the administrative follow-up on staff files (new hires, trial periods, internal transfers, departures, payroll, personal information, leaves, turnover rates,...) and organize/maintain all personnel-related data records and HR database;
3. Contributing to the smooth running of the HR Operations team by providing administrative and logistical support coordinated by HRBP’s input;
4. Support the payroll processes and ensure the exactitude of the calculation on salaries, bonuses and benefits and prepare the associated management reports;
5. Prepare and update HR documents and employment records related to hirin, transferring, promoting and terminating and relevant information for payroll activities (work schedule, leave of absence, sick leaves, ect.)
6. Ensure that the regulations, legislation, policies and procedures in force are applied;
7. Implement and administer pensions, health insurance, leasing, other lifestyle benefits and various non-periodic payroll elements for employees;
8. Contributing to change management and organizational design (including workforce planning).

Required Experience

10-12 years of relevant experience in a similar position in the banking sector in Luxembourg.

Competencies Required

• Master Degree in Human Resources
• Fluent in English and French, intermediate level of Italian is best to have.
• In depth knowledge of HR Regulations, local labour law and deep understanding of the Collective Bargaining Agreement;
• Proven experience as HR officer, administration or other HR position in the financial/Banking sector in Luxembourg;
• Excellent organisational skills, a sense of rigour and attention to detail;
• Eagerness to work on various administrative tasks;
• Expertise in HR metrics, KPI’s and at ease with reporting and number crunching;
• Understand the legalities of business law regarding HR and employee employment rights and how to apply them within day-to-day work;
• Keen sense of client service and empathy;
• Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies;
• Excellent time management skills with a proven ability to meet deadlines.